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ASC
Best Paper Award Selection Procedure
(3/3/03)
1. INTRODUCTION
From the papers
included in the Proceedings for each Annual Technical Conference,
the Society Awards Committee shall select one or two papers that it
judges to be best. The authors of these papers shall be declared
winners of the Best Paper Award for that Technical Conference.
2. STANDARDS
2.1
Form of the Awards
2.1.1 Each Best
Paper Award shall consist of a plaque with the author’s name
declaring him or her to be a winner of the Best Paper Award. The
plaque shall include the number of the Technical Conference and the
date of the conference. In the case of multiple authors, each
co-author will receive a plaque.
2.1.1 Each paper
award shall be $500, to be divided evenly among the authors. In the
case of multiple authors, each author shall receive at least $100.
2.1.3 The Awards
shall be presented at the subsequent Technical Meeting.
2.2 Author
qualifications
2.2.1 The
authors do not have to be members of ASC.
2.2.2 The
authors do not have to be citizens nor residents of the United
States.
3. PROCEDURES
FOR SELECTING THE BEST PAPER
3.1 Paper
selection process
3.1.1 Session
Chairs at the Annual Technical Conference shall fill out the Best
Paper Nomination forms for their sessions and submit them to the
Society Vice President, who is the chair of the Awards Committee (a
committee consisting of the Vice President and the two most recent
Society Presidents, not including the current President).
3.1.2 Following
the Annual Technical Conference, the Vice President shall distribute
the Session Chairs’ Best Paper Nomination forms to the appropriate
current Technical Division Chairs.
3.1.3 Each
current Technical Division Chair shall review the Session Chairs’
Best Paper Nomination Forms and submit to the Vice President up to
two selections following the Technical Conference.
3.1.4 The Awards
Committee shall review the Technical Division Chairs’
recommendations and select one or two overall ASC Best Papers to be
announced at the next Annual Technical Conference.
3.2 Selection
schedule
3.2.1 Best Paper
Nomination forms shall be distributed to Session Chairs prior to
their sessions.
3.2.2 Before the
end of the Annual Technical Conference at which the papers were
presented, Session Chairs shall submit to the Vice President their
respective Best Paper Nomination forms. If the Proceedings are not
available at the Technical Conference, the Nomination forms shall be
submitted within two weeks following provision of the Proceedings to
the Session Chairs.
3.2.3 As soon as
possible after selections by the Session Chairs have been submitted
to the Vice President, the Vice President shall instruct the
Technical Division Chairs to begin the process of evaluating the
appropriate papers.
3.2.4 By April 1
of the year following the Technical Conference at which the papers
were presented, each Technical Division Chair shall submit to the
Vice President the titles, authors and contact information for the
one or two papers selected as best papers in the respective
division.
3.2.5 By May 1,
the Awards Committee shall select one or two overall ASC Best Papers
and the Vice President shall inform the Executive Committee of the
outcome.
3.2.6 The
authors of the Best Paper Awards shall be notified, in writing, as
soon as possible after May 1.
3.3 Selection
guidelines
3.3.1 The papers
should be judged on the clarity and conciseness of the statement of
the objectives of the work, and the clarity and conciseness of the
statement of the approaches, procedures, and methodologies for
achieving these objectives.
3.3.2 A summary
of important conclusions should be included, and these should be
substantiated. The significance of the findings, how they contribute
to the state of the art, and how they relate to the work of other
investigators should be easily determined from the writing.
3.3.3 Effective
use of tables and figures, and ease of understanding them, including
units, dimensions, legends, labels, symbol and line types and
colors, etc., should be considered.
3.3.4 Effective
use of section and subsection titles can enhance a paper’s
organization and should be evaluated.
3.3.5 The
technical merit of the work is, of course, very important, and all
of the above criteria should be considered in this context. It is
possible to have a very neat, effective presentation that talks
about nothing.
4.0
POST-SELECTION PROCEDURES
4.1 Record of
the selection process
After the awards
have been announced to the Executive Committee, it is the duty of
the Chair of the Awards Committee to properly file the selection
results so they are available for later consultation, if necessary.
The file should include a list of all papers considered for each
particular Division, the names of the Session Chairs and Technical
Division Chairs involved in the collection of nomination forms and
the selection process, and the results of any scheme to rank the
papers.
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