1.0 Introduction
The present
document provides guidelines to follow in order
to run ASC conferences effectively and
efficiently. It is absolutely essential that
these conferences present a first-class image of
ASC. Because these guidelines are the expressed
standards of ASC, no changes shall be made
without the knowledge and approval of ASC
Executive Committee.
2.0 Guidelines for Conduct of Technical
Sessions
2.1 Session
Organizer
2.1.1. Parallel
sessions are a given, but they must be effective.
2.1.2. Sessions
ending later than 5 pm are highly discouraged. A
reasonable break is required before any evening
events.
2.1.3. If
government speakers are to present, for example,
an army view of research, then they are
responsible for coordinating the position of all
pertinent army organizations. The parochial view
of one agency or office is not enough.
2.2 Session Chair
2.2.1. Absolute
adherence to the published program is essential.
People attend to hear certain papers, not the
whole session, so the conference must be
presented exactly as advertised.
2.2.2. Rigorous
adherence to the schedule is essential. Timing is
everything.
2.2.3. If a
presenter is not available when his presentation
is scheduled, the session must be dismissed until
the next presentation is due to start. Do not
begin any presentation until the scheduled time.
Leave a gap in the program instead.
3.0 Guidelines for Preparation of
Presentation Material
1. Use 35-mm
slides or good-quality transparencies only.
Ensure transparencies have good resolution and
definition.
2. Prepare
slides/transparencies with the long dimension
horizontal to keep the largest image on the
screen at all times.
3.
Colored-background slides/transparencies are
preferable, but black and white
slides/transparencies are acceptable.
4. Prepare
high-quality artwork: no hand-drawn or
hand-lettered slides.
5. Make slide information as simple as possible.
6. Don't use
abbreviations with an international audience.
7. Concentrate on
your general procedure and the useful results in
the short presentation. (Omit all derivations and
complicated equations to conserve time and avoid
confusion).
8. Include at
least one summary slide.
9. Talk slowly
and distinctly.
10. Practice your
presentation until you come within the time
limit.
11. The absolute
time limit is 15 minutes. Do not intrude upon the
five-minute discussion period for additional
presentation time. The number of slides must be
about 15.
4.0 Guidelines for Conduct of Banquets
4.1 Dinner
The banquet serves as a formal event for
presentation of the Society awards. Thus, the
food needs not be formal, but a sit-down dinner
is appropriate in order to gather attendees'
attention for the award presentations.
4.2 After-Dinner
Speech
The after-dinner speaker must not be the least
bit technical. The audience has already had a day
full of technical discussions, so a change of
pace is essential. Thus, a humorous, historic
talk with a short message is appropriate.
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